What Does Invoicing, Electronic Payments And A System In Place Mean For Your Business? Prompter Payments, Most Likely…

What Does Invoicing, Electronic Payments And A System In Place Mean For Your Business? Prompter Payments, Most Likely…


The easiest way to ensure that your business is receiving the payments from invoices without delay is to remain transparent with your customers throughout the process. Getting an invoice paid on time starts with making it easier for your customer to pay.

Create Detailed Invoices

Create for your customers an invoice that includes the essential details and information about the job or service you have provided and the additional information such as expenses that they might want to be included. Anticipating these potential additional details may shorten the time it takes for your customers to pay.

Send Prompt Invoices

While it’s fresh in your customer’s mind, send out the invoice as soon as the work is completed to ensure that they are aware of what they owe. There may be alternative methods to invoicing that you can use for your customers, such as electronic invoicing software or in-person with a mobile EFTPOS machine.

Invoice In Stages

Consider a phased approach to invoicing, particularly if your work is being conducted over extended periods of time. Splitting it over multiple payments allows the money to continue to flow in and could offset some of the risks to your business.

Allow Electronic Payments

Taking “pay now” credit card transactions can assist in speeding up payments from your customers. If sending your invoices electronically, consider adding a payment-add on option (such as Stripe or PayPal).

Make Payment Terms Shorter

Invoices with shorter payment terms get paid more quickly, with more asking for payment within two weeks instead of the previous norm of thirty days. Discuss payment terms with your customers long before you get started to avoid confusion later on.

Put Systems In Place

Chasing down payments takes up valuable time and can be stressful. Consider employing a bookkeeper or accountant to assist you with following up on those overdue invoices or set up automatic reminders in your accounting software to be sent to customers as an invoice nears its due date.

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If you believe the matters discussed above are relevant to your business, please contact Darren Smith of our office to discuss further.


Darren is a Chartered Accountant with extensive experience, including working in the big 4 and medium sized firms before becoming a partner of a city based firm in 2000.

He has gained much experience and has extensive knowledge in providing business and taxation advice, superannuation planning, negotiation of sales and acquisitions of businesses and property development. His client base covers a wide range of industry groups.

Darren works with business owners to grow their businesses and create personal wealth within and outside of their business.


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